The Postgraduate Halls (PGH) consist of six buildings, Jockey Club Postgraduate Hall I (JCPGH 1), Jockey Club Postgraduate Hall II (JCPGH 2), Jockey Club Postgraduate Hall III (JCPGH 3) and Postgraduate Hall No. 4-6 (PGH 4 to 6). Postgraduate students taking full-time Research programmes or full-time UGC-funded Taught programmes are eligible to apply for residence at the Postgraduate Halls. JCPGH 1, JCPGH 2&3 are located near railway/highway. There may be intermittent noise during the service hours of East Rail Line. For the details please see the website of MTR.
Eligibility for Application
In view of the current shortage of hostel places, no on-campus accommodation can be provided for students taking Self-financed Taught programmes or Part-time programmes.
Please note Please note that continuing students (extending beyond the normative period of study) are no longer eligible to apply for the postgraduate halls.
For any enquiries regarding the application of the Postgraduate Halls, please email to the Postgraduate Halls Office at firstname.lastname@example.org.
Application for Residence at the Postgraduate Halls 2019/20
Eligible postgraduate students can still tender their e-applications after the first round deadline on 18 April 2019 as application is accepted throughout the year. E-application link https://goo.gl/EBmWrg can be found on the homepage and download page of our website. Applicants have to read carefully the "Notes to Applicants"/ "Procedures for Postgraduate Halls Allotment 2019/20" and "Criteria for Selecting Residents of the Postgraduate Halls" before they fill in the e-application and attach all the documents such as the "Admission Notification"/ student identity card, address proof (for local students only), medical certificates (if applicable) and a copy of cheque being posted while filling in the e-application. After tendering the e-application, the applicants will receive an auto-reply notification. Applicants should submit (1) a personal cheque/cashier order/ bank cheque (cashable in Hong Kong) of amount HK$2,000 payable to "The Chinese University of Hong Kong" with (2) the copy of the auto-reply notification and (3) the copies of supporting documents uploaded while filling in e-application (if any) via registered post/speed post to "General Office, Jockey Club Postgraduate Hall (JCPGH 1), The Chinese University of Hong Kong, Shatin, New Territories, Hong Kong" or to the JCPGH 1/3/PGH 4 Office by hand. Please write your name and CUHK student I.D. number on the back of the personal cheque/ cashier order/ bank cheque . The Postgraduate Halls Office will send an email to the applicants to acknowledge the receipt of the cheque within five working days. Please note that it is the acknowledgement of the receipt of application, it does not mean the application is successful. If applicants fail to receive the email from the Postgraduate Halls, please contact the Postgraduate Halls Office.
Post-dated cheque, cash, electronic cheque, telegraph transfer, or electronic money such as PayPal, PayMe, Alipay, WeChat Pay, etc. will NOT be accepted. Applications without the application fee or the enclosed cheque is not cashable will be classified as incomplete application and will not be processed without further notice.
Once the application has been confirmed successful by the Selection Board, the HK$2,000 application fee will ONLY be used to settle part of the first two months' hostel fee and is NON-REFUNDABLE in any circumstances. Once registered and / or obtained the hostel keys, the resident will be billed for the whole month's rent, HK$3,500 deposit and HK$20 Residents' Association fee.
Due to insufficient hostel places, some on-time applicants who were not successful in lot drawing, have been put on the waiting list. All applicants submitted after the deadline of 18 April 2019 will be defined as "Late Applicants" and will be put on the waiting list, too. Late applications will be processed after the on-time applications. Please note that the waiting list is on numerical order of the student identity number, not on the basis of priority.
Should there be vacancies for the students on the waiting list, the PGH General Office will contact them individually through email. They should take their responsibilities to check their emails (all email boxes) and update their email addresses to the PGH Office if there are any changes. When the cheques expired without any replacement, the application will be invalid. The applicants should check the expiry dates of their cheques themselves.
Applicants on the Waiting List
Whenever there is a withdrawal, we shall draw lots from the on-time applicants on the waiting list as the first priority. The applications submitted after the deadline will be processed according to the time of application received.
Drawn applicants will be contacted through email. Please make sure the applicants on the waiting list have their emails updated. When the students on the waiting list receive PGH's email concerning hostel place offer, please reply before the deadline. Otherwise, the student will be regarded as turning down the offer and another student will be drawn.
The drawn students, after their reply of receiving the hostel place offer, should complete the hostel registration. Those who fail to complete the registration by the deadline given by PGH Office will be regarded as giving up the hostel space. Their room will be allotted to other applicants on the waiting list and the application fee will not be refunded. Applicants who decide to settle the hostel fee by using PGS Stipend should prepare a copy of Letter of Award for uploading. Each Resident should submit ONE registration only.
All successful applicants have to commit to hostel accommodation by academic terms with an allowance to pay the hostel fee by monthly instalments. A resident has to pay the hostel fee until the end of the term even though he/she leaves the hostel in the middle of the term. The academic year is divided into three terms: 1 August 2019 to 20 December 2019, the second term starts from 1 January 2020 to 31 May 2020 and the third term starts from 1 June 2020 to 17 July 2020. Only residents with special reasons such as graduation, internship, exchange and medical condition can apply for exemption from paying for the whole term.
Once the application has been confirmed to be successful by the Selection Board, the HK$2,000 application fee will ONLY be used to settle part of the first two months' hostel fee and is NON-REFUNDABLE in any circumstances. Once registered and / or obtained the hostel keys, the resident will be billed for the whole month's rent, HK$3,500 deposit and HK$20 Residents' Association fee.
Applicants on the waiting list are recommended to visit the webpage of Learning and Cultural Enhancement Section, Office of Student Affairs or send email to email@example.com or call the staff there at 39437945 for information regarding off-campus accommodation.
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